Security and Access Procedures

Government security requirements and export regulations require NASSCO to enforce strict access control procedures for all employees and visitors to our facility. All visitors to NASSCO’s facilities, including customers, contractors, suppliers, vendors, and temporary employees, must comply with the following procedures:

1. Each visiting organization or individual must submit to NASSCO's Security Office a visit letter on NASSCO's Visitor Authorization Letter (VAL) form prior to arrival. The VAL must specify the purpose of the visit, the locations to be accessed, the duration of the requested visit, and the appropriate contact person at NASSCO. In addition, the letter must include the following information on each employee:
   1. Name - Last, First and Middle
   2. Position/Title
   3. Last Four Digits of Social Security Account Number
   4. Date of Birth
   5. Place of Birth - must include city, and state or country
   6. Citizenship
   7. Document Number, if born outside of the USA
      
      
   • If the employee is a Naturalized U.S. citizen, the document number must be included.
   • If the employee is a non-U.S. citizen, the country of citizenship must be listed with an indication of temporary or permanent alien status. The alien registration number must also be included.
     
     (Examples)
     USA, Naturalized or Mexico
     Naturalization Certificate Number or Permanent Resident A#01234567
     
     
   8. Acknowledgement of completion of a background check and drug screening regarding each employee, accompanied by a copy of the background check results (if not designated a NASSCO “Trusted Contractor”). A background check encompasses a criminal check (Federal and State) and credit check (when applicable).
   9. Revolving Door check acknowledgement
2. Each company is required to verify the citizenship status of their employees. Employees claiming to be U. S. Citizens must have their citizenship verified by their respective employers by examining one of the acceptable documents (ref. NISPOM Paragraph 2-207) indicated below:
• Birth Certificate. Birth certificates must contain the raised, impressed, or multicolor seal of the registrar's office. All documents submitted to your company as evidence of birth in the U.S. must be original or certified documents.
• Certificate of Naturalization

If citizenship was acquired by birth abroad to a U.S. citizen parent or parents, the following is acceptable evidence:

• Report of Birth Abroad of a Citizen of the United States of America (form FS-240)
• Certificate of Birth (Form FS-545 or DS-1350)
• U.S. Passport or Passport Card (current or expired)
• Record of Military Processing - Armed Forces of the United States (DD Form 1966), provided it reflects U.S. citizenship.

Foreign Nationals claiming to be permanent residents of the United States must have their status verified by examining the following document:

• Permanent Resident Card, Form I-551.
3. Visit Authorization Letters (VALs) must be certified by a representative of the subcontracting company attesting to the truth and accuracy of information contained on the form. This can be accomplished by several methods. The VAL can be signed, scanned and electronically transmitted, or faxed, or mailed to NASSCO. In the alternative, a separate, signed cover letter may be crafted to accompany the VAL. The letter can be scanned and electronically transmitted, or faxed, or mailed to NASSCO with the VAL. In either instance, electronic transmission is preferred.

   Each VAL (or VAL plus accompanying cover letter) sent to NASSCO containing updates, additions, deletions and/or revisions to personnel lists must be signed by a representative of the subcontracting company certifying all changes.

   VALs may be e-mailed to the attention of NASSCO’s Security Administration Department at the following address:

   securityadmin@nassco.com

   VALs may be faxed to (619) 544-8599.

   VALs may be mailed or delivered to:

   Security Administration
   General Dynamics - NASSCO
   2798 East Harbor Drive
   San Diego, CA 92113

4. NASSCO requires that prior to gaining access to its facilities, and/or access to naval vessels, subcontractors shall provide current Certificates of Insurance evidencing all insurance coverages and endorsements as required by the contract or agreement. Please contact Risk Management at 619-544-8719.

5. NASSCO’s Safety Department requires an orientation prior to the start of any work. Safety orientations are given Monday through Friday at 7:00 AM. Advanced arrangements should be made for arrivals outside of these days and time. The safety orientation typically lasts 20 minutes and must be attended by a representative from each organization. Please call (619) 544-8444 to make prior arrangements.

6. Inserting your company logo/letter head onto the form.

   Option 1 (your company already has a customized letterhead template in MS Word Format):

   1. Verify by opening MS Word, and click on “File”, “New”,
   2. “Copy” logo or letterhead from MS Word and “Paste” into the MS Excel Visit Request Form

   Option 2 (your company logo is in a picture format, .jpg or .gif):

   1. “Copy” and “Paste” the image into MS Word,
   2. “Copy” from MS Word “Paste Special” into the MS Excel Visit Request Form.
      *Select “MS Word Document Object” or any option ending with the word “Object”
      
7. NASSCO subcontractor’s requiring access aboard U.S. Navy vessels, please refer to NASSCO Subcontractor U.S. Navy Vessel Access Procedures.

   Your compliance with these requirements is appreciated. If you have any questions, please call NASSCO’s Security Department at (619) 544-3616 or (619) 544-8555.

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